Describe the vessel and route
Provide departure and destination ports, length, draft, vessel type and approximate dates. Share the boat’s condition, available documents and access restrictions.
Prepare before departure
Planning should cover crew, safety equipment, communications, fuel and mechanical condition. Agree responsibilities, insurance and service terms before departure.
Weather window
Actual dates depend on weather and crew safety. Allow alternatives and ask how delays and intermediate stops are handled before accepting a quote.
Information for a quote
Besides ports and dates, provide length, draft, propulsion, engine and sail condition, electronics, documents and insurance. Disclose known faults and port restrictions to avoid a proposal based on incorrect assumptions.
Before handing over the vessel
Agree crew, fuel, berths, insurance and communications; ask what happens if weather delays departure. Document the vessel’s condition and handover of keys and destination contacts.